Edit Qualifications Catalogue - Create Qualifications Group (OOQA)

Purpose

Use this procedure to create a Qualifications Group. This grouping is used within the Qualifications Catalog to group together types of qualifications you want to record within the organisation, e.g. Languages, Office Skills, etc. The grouping can be used subsequently for reporting and analysis.

Trigger

Perform this procedure when:

• You are setting up your system for the first time.

• You want to record qualifications for an employee and find that no suitable category exists.

• You introduce a new type of skill or competency and no suitable category exists.

Prerequisites

• A current Plan version exists for your organisation. This will be set up on implementation.

Navigation Path

Use the following navigation path to begin this transaction:

• Select to go to the Catalog: Change Qualification(s) screen.

Field Description Tables

The R/O/C column of each Field Description table indicates whether the field usage is:

R - Required in SAP.

O - Optional in SAP.

C - Conditional in SAP.

Procedure

1. Start the transaction using the navigation path.

SAP Easy Access Main Menu

2. Double click on Edit Qualifications Catalogue to go to the Catalog: Change Qualification(s) screen.

Catalog: Change Qualification(s)

The word Catalog at the top of the window is automatically highlighted.

The period displayed to the right of Catalog represents the period you are editing. This date is set as default, but can be changed if required. In the example above, the key date is set to 01.01.1900, with an end date of 31.12.9999. By modifying the key date, you control the Qualifications that are displayed and the default start date for any new Qualifications created.

3. Click

to go to the Create Qualification group window.

Create Qualification group

4. As required, complete the following fields:

• Qualification group

• Valid from

• To

• Description

• Scale

5. Click

to save your entries.

The system displays the message " Enter

Data saved".

6. Click

to close the window and go to the Catalog: Change Qualification(s) screen.

Catalog: Change Qualification(s)

The new Qualification Group is displayed in the catalogue.

7. To create additional Qualifications Groups, highlight Catalog at the top of the window and repeat Steps 3 to 6 as necessary.

Sub-categories for Qualifications Groups can also be created, if required. Highlight the Qualifications Group, rather than the Catalog and repeat as above.

8. Click Go Back

to go to the SAP Easy Access Main Menu screen.

9. You have completed this transaction.

Result

You have created a Qualifications Group and can assign qualifications to it.

To create Qualifications, refer to procedure Edit Qualifications Catalogue - Create Qualification.