Enter Cost Centre Plan (KP06)
Purpose
Use this procedure to enter plan numbers against a cost centre.
Trigger
Perform this procedure when you have completed your periodic budgeting process or if you wish to adjust a previously entered plan.
Prerequisites
•  You must have created the cost centre, valid for the period for which you are entering plan data.
Navigation Path
Use the following navigation path to begin this transaction:
•  Select Processes è Accounting è Planning è Cost Centre Planning è Maintain Cost Centre Plan to go to the Change Cost Element/Activity Input Planning: Initial screen.
Helpful Hints
•  You can create up to four plan versions in any given fiscal year.
•  In this activity you enter a manual plan against a cost centre. However the system also provides additional facilities to aid entry of plan numbers:
•   Copy Actuals to Plan - you can copy a prior period's actual data into a plan.
•   Copy Version to Version - you can copy one plan version to another.
•   Revalue Plan - Process Uplift (%) - you can increase a plan by a set percentage.
•   Upload Plan from Excel - you can upload annual plan numbers from an Excel spreadsheet.
Field Description Tables
The R/O/C column of each Field Description table indicates whether the field usage is:
R - Required in SAP.
O - Optional in SAP.
C - Conditional in SAP.
Procedure
1. Start the transaction using the navigation path:
screen  SAP Easy Access Main Menu
2. Double click on Maintain Cost Centre Plan to go to the Change Cost Element/Activity Input Planning: Initial screen
screen  Change Cost Element/Activity Input Planning: Initial screen
3. As required, complete the following fields:
• Version
• From Period
• To Period
• Fiscal year
• Cost centre
• To
• Or group
• Cost element
• to
• or group
• Free
• Form-based
 
Caution In the Cost element field you can only enter plan data for the Profit and Loss Statement, account range 400000 through 999999.
4. Click Image to go to the Change Cost Element/Activity Input Planning: Overview screen.
screen  Change Cost Element/Activity Input Planning: Overview screen
5. As required, complete/review the following fields:
• Fixed plan costs'
 
Note You may receive a system message warning you that locking errors have occurred. Disregard the message; this warning indicates that you have locked your cost centre against planned secondary costs, which is correct.
Note The Distribution key is used to apportion annual costs across the periods specified. You can use the delivered distribution keys. You can also create your own distribution key to represent known seasonality related to your business. In our example, we are using distribution key 2, which will apportion costs in the same manner as the prior entries. If there is no prior entry, it will apportion them equally across all selected periods.
6. Click Image to go to the Change Cost Element/Activity Input Planning: Period screen to see the periodic distribution of the annual values you have entered.
screen  Change Cost Element/Activity Input Planning: Period screen
7. Maintain the periodic distribution if necessary.
8. Click Image to save your plan.
screen  Change Cost Element/Activity Input Planning: Initial screen
Note The system displays the message, "Changed planning data has been posted".
9. Click Image to return to the SAP Easy Access Main Menu screen.
10. You have completed this transaction.
Result
You have entered or maintained departmental plan data. This data can now be used in reporting actual versus plan financials.