Post Incoming Payment (FBZ1)
Purpose
Use this procedure to post an incoming payment and clear the outstanding customer invoice.
Trigger
Perform this procedure when a payment has been received and needs to be applied to the customer account.
Prerequisites
•  You must have a customer master record.
Navigation Path
Use the following Navigation path to begin this transaction:
•  Select Processes è Sales Inquiry through to Cash Receipt è Payments Received è Incoming Payments è Post Incoming Payments to go to the Post Incoming Payments: Header Data screen.
Helpful Hints
•  When the open items are displayed, you have the option of setting all items to active or inactive. If you typically apply payments to individual invoices, you should have the open item setting 'Initially inactive. If, on the other hand, you tend to receive summary payments that cover multiple open items, you may prefer the 'Initially active' option. Use the menu path Settings è Editing Options and the tab 'Open Items'. Select the option ' Selected items initially inactive. The setting will take effect with the next incoming payment posting.
Field Description Tables
The R/O/C column of each Field Description table indicates whether the field usage is:
R - Required in SAP.
O - Optional in SAP.
C - Conditional in SAP.
Procedure
1. Start the transaction using the navigation path.
screen  SAP Easy Access Main Menu
2. Double click on Post Incoming Payments to go to the Post Incoming Payments: Header Data screen.
screen  Post Incoming Payments: Header Data
3. As required, complete the following fields:
• Document date
• Type
• CIearing text
• Bank data Panel Account
• Amount
• Open item selection Panel Account
• Account Type
 
Note If you want to limit the open item display screen based on particular selection criteria, you can do this by using the 'Additional Selections' options. The system will prompt you for a value range, and only return the relevant open items.
4. Click Image to go to the Post Incoming Payments: Process open items screen.
screen  Post Incoming Payments: Process open items
5. Double click on the appropriate outstanding item.
Note The system will adjust the 'Not assigned' field to show that you have a balance of zero, meaning the incoming payments and selected open items are in balance. The document is now ready to post.
6. Click Save to save your record.
screen  Post Incoming Payments: Header Data
Note The system displays the message, "Document XXXX was posted in company code XXXX." This is the document number for the applied payment.
7. Click Image to go to the SAP Easy Access Main Menu screen.
8. You have completed this transaction.
Result
You have applied an incoming payment to an outstanding customer invoice and cleared the open subledger item.